Administrative & Lead Generation Assistant

A fully remote consultancy at the intersection of energy and ocean tech.

This is a Year-3 strategy and business development consultancy operating across Atlantic Canada and European markets, focused on the renewable energy and ocean technology sectors. The team is small (five full-time staff plus contractors), fully remote, and growing fast. They work on market entry, business development, and commercial strategy for technical service companies looking to expand into sustainable business opportunities.

The Managing Director travels frequently and runs a meeting-heavy schedule. This role exists to extend his capacity and add structure to a growing pipeline of clients, partners, and prospects.

Two functions. One operator.

This is a hybrid Administrative and Lead Generation role, weighted roughly 70% admin support and 30% lead generation research. You will keep day-to-day operations running smoothly while contributing directly to revenue growth by identifying and researching prospective clients and partners.

You will not be a remote task worker. You will function as an embedded teammate — joining daily 15-minute team huddles, participating in company communications, and acting like an engaged member of the firm.

What you'll own.

• Admin Support
  Keep the business moving
  Calendar and scheduling support, document preparation, correspondence tracking, records hygiene across digital systems, and processing of incoming information (business cards, meeting notes, voice transcriptions) into the right places promptly.
• Lead Research
  Build the pipeline
  Research prospective clients, partners, and stakeholders using LinkedIn, industry databases, conference registrant lists, and other sources. Build and maintain structured prospect lists in the CRM.
• Outreach Prep
  Set the table for sales
  Support outbound outreach campaigns by preparing contact information, drafting initial outreach sequences for review, and tracking responses. Help prepare trade show and conference hit lists.
• Industry Watch
  Surface what matters
  Monitor industry news, association announcements, and event listings to surface new lead opportunities and flag relevant developments to the team. Keep the firm's situational awareness current without being asked.
• Tools & Systems
  Run the stack
  Use Monday.com to track leads, tasks, and project activity with discipline and consistency. Maintain Google Workspace documents, folders, and calendar entries. Learn and apply new tools as systems evolve.
• Team Integration
  Be a teammate, not a contractor
  Participate in daily 15-minute team huddles. Stay engaged in company communications. Coordinate cross-functionally with other admin and EA staff as required. Act like a named team member from day one.

Who we're looking for.

• Lead generation, sales support, outbound research, or BD coordination experience — you've done some version of this work before, even if not at scale.
• Strong organizational skills with demonstrated ability to manage multiple tasks accurately without dropping the ball.
• Excellent written communication and professional judgment. Clean emails, clean documents, clean records.
• Proficiency with common digital tools — Google Workspace, CRM systems, LinkedIn.
• Self-directed and comfortable working remotely with a small, fast-moving team.
• Proactive but reserved working style. Calm energy. You anticipate needs without being performative.

Bonus credit.

• Familiarity with renewable energy, ocean technology, or clean infrastructure sectors.
• Technical background or education in engineering, environmental science, or a related field.
• Experience with Monday.com or similar project management / CRM platforms.
• Exposure to international markets, especially European business contexts.
• Comfort with AI tools for productivity and research workflows.

What you'll earn.

Base pay scales with the hours your client commits to. All engagements include a monthly $75 incentive that can be applied to fee adjustments, tools, wifi, courses, or other professional development.